ComeOut and Play!

Fairs & Festivals

are held throughout Australia, featuring a great variety of fine food, stalls and entertainment.

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A Timefor celebration!

Everyone is

invited to come and enjoy our country's wonderful climate and culture.

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All theFun of the Fair!

Fairs & Festivals

offer something for everyone, so bring the family along for a fabulous day in the great outdoors!

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The Fetes Fairs and Festivals Australia directory is part of a network of service-related Special Event websites covering all aspects of Event Management supplies throughout Australia. Services featured include Food and Drink Vendors, Stage Hire, Fireworks Displays, Amusement Rides and more. Advertising opportunities are available. Please contact us for further details.

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Fetes Fairs and Festivals

Come out and play! The Fetes, Fairs and Festivals website is a comprehensive guide to the many community-based special events held throughout the year in Australia. If you are looking for fabulous food, fun and family entertainment, there are a wide variety of events available to the public including Multicultural Carnivals, School Fetes, Spring Fairs, Regional Shows and Street Festivals to name a few.

To find a special event in Queensland ,New South Wales/ACT, Victoria, South Australia, Western Australia, Tasmania or the Northern Territory, simply click on your State in the main menu of this website.

Advertise Here!

If your organisation is holding a Special Event and would like to place an advertisement on this website, contact us for full details on how to apply. Standard event advertisements are listed free of charge. A Special Event website or Facebook page is required for all listings.

Services and Suppliers

For those planning to hold a Fete, Fair, Festival or Special Event, the Services and Suppliers directory may be of assistance. From Sideshow Games to Fireworks Displays; Amusement Rides to Stage Hire; Laser Skirmish to Rock Climbing Walls - links to a wide range of industry related services are easily located on this web page.

DISCLAIMER: The Fetes Fairs and Festivals website accepts no responsibility for the accuracy or completeness of any material contained herein and recommends that users exercise their own skill and care with respect to its use. Links to all special event listings are available. We recommend users confirm the details of each event prior to attending.

What type of events are covered by this website?

  • Community Festivals
  • Street Festivals
  • Carnivals
  • Spring Fairs
  • School Fetes
  • Fun Days
  • Local and Regional Agricultural Shows
  • Charity Fundraisers
  • Food and Wine Festivals

Whether it be School or Community based, there are a number of steps that need to be taken when organising a festival or special event.

Who organises Community Events?

Whilst some of the very large Community Festivals earn sufficient funds to employ an Event Manager, the majority of Fetes, Fairs & Festivals in Australia are run from start to finish by groups of volunteers. These Events can be classified as either:

  • School/College based fund-raisers, organised by a sub-committee of the School/College P and F Committee and held on the School/College grounds
  • Community based special events organised by the local Council, Chamber of Commerce, Progress Association, Show Society, Church or Service Club and held in Council Parks, Showgrounds, Sporting Fields, or Streets/Roads that have been temporarily closed for the duration of the event.

State and Private School-based Events have a distinct advantage of:

  • Readily available event site - School grounds
  • Source of volunteers to help organise - Parents
  • Source of donations and sponsorship - Parents
  • Captured audience - children
  • Entertainment - School bands, Choirs, Performing Arts
  • Advertising channels - School website and school newsletter
  • Free access to a wide range of facilities - School Hall, Canteen, Oval, Toilets, Power and Public Liability Insurance.

On the other hand, Community-based events held in local Parks have just the very basics to work with, and must rely on Government/Council grants to help offset the additional costs in running their events.

Whether it be School or Community based, there are a number of steps that need to be taken when organising a festival or special event.

1: Research and Planning

Enthusiasm, ability and all the good intentions in the world are no substitute for research & planning. By researching the viability of an event, and planning well in advance (at least 12 months), the probability of success is vastly improved.

During the preliminary stages, the Organising Committee needs to determine:

  • The theme of the event
  • Where it will be held
  • The date of the event
  • Estimated costs
  • Estimated revenue

If this is the first Festival of it's type held in your area, estimates of operational costs and revenue will be hard to make. Further information may be obtained by visiting other Community events in your area. Speak to the organisers, suppliers, and Stallholders, who are normally more than happy to offer basic figures, suggestions and recommendations.

2: Form a Festival Committee

A major Community Event is too much for one person alone to organise, so the overall project workload needs be be shared, by delegating various tasks to sub-committees. The Event Organiser's role then becomes one of co-ordinating the work of the committee members. The organisational structure should include the following roles:

  • Event Organiser/s - Project co-ordinators
  • Health and Safety Officer - First aid, general safety, Risk Assessment
  • Entertainment Program - Scheduling bands, Performances, Entertainers
  • Financial Accounting - Accounting including income & expenditure
  • Advertising & Promotion - Event website, Flyers, Posters, Banners, Newspaper, on-line event directories
  • Personnel & Staffing - Volunteers
  • Administration - Permits, Programmes, Legal aspects, Insurance
  • Technical - Stage, Audio, Sound
  • Services - Parking, Lavatories, Security, Power, Rubbish removal
  • Catering & Social - Sourcing Food & Beverage Caterers, Market Stalls, Amusement Rides.

Tasks are often delegated to classes or departments within the school i.e the Arts Department may co-ordinate Stage, Audio and Entertainment.

3: Expenditure & Funding

School based Fetes, Fairs and Fun Days can be held on an extremely low budget, as the basic event infrastructure is normally available within the school itself. Additional funding may be required for the hire of Stage Equipment, Cooking Equipment, Fireworks Displays, advertising and general consumables.

Community based events tend to outsource their Food and Beverage Stalls via External Stallholders - the operators of which are self-sufficient when it comes to equipment and power. Funding will be required to cover special event expenses such as Stage and Audio Hire, Entertainment, Generators, Fireworks, Public Liability Insurance, Advertising, Security and possible Road Closure costs.

Initial funding may be sourced from Corporate Sponsorship, Community Donations, and Government/Council Grants. All organisations who financially support the event will expect to be acknowledged via Event websites, Flyers, Newsletters and Posters.

School-based events receive income "on the day" from various sources including in-house Stalls, Raffles, Auctions, Amusement Rides, Food, Drinks & External Stallholder rent. Community-based events receive the bulk of their income from External Stallholder rent, Amusement Rides, Sideshow Games, and gate receipts (if applicable).

4: Advertising and Marketing

Your Festival might be the best event ever held, but if the public doesn't know about it, they will not come. Once the Entertainment, Stallholders, Amusement Attractions and Activities have been confirmed, it's time to start advertising the event.

  • Website - Every major community event should have a website, which is a must for advertising, acknowledging sponsors, general public information & contact details
  • Press Releases - Articles in local/regional newspapers, Radio
  • Flyers & Posters - Community Noticeboards & Letterbox drops
  • Banners - Located at the site & on major roads/intersections
  • Online Event Directories - Free-of-charge advertisements linked to the event website
  • School & Local Newslettes - regular updates & an Event insert
  • Social Media - Facebook and Twitter will help "spread the word" and keep interested parties updated

The greater the advertising, marketing and promotion, the larger the crowd, and the more interest that will be shown by potential sponsors.

5: Permits and Licenses

This is where the real paperwork begins! Government and Council Permits may be required for:

  • Use of the site
  • Road Closures
  • Banners and temporary directional signage
  • Fireworks
  • Liquor
  • Raffles

Public Liability Insurance will be required, firstly covering the group organising the event, and secondly, covering all external operators, Stallholders, Entertainers, Fairground Ride Operators etc.

6: Develop a Site Plan

Depending on the size and dimensions of the Special Event site, the layout generally features the main stage to one end of the plan, with Carnival Rides & Games to the opposite end. In this way, the fun & excitement of Sideshow Alley does not interfere with onstage music & performances. Rows of Stalls, Food & Drink operators, Displays, Amenities and Activities are then located along the outer perimeter linking the two main areas of entertainment.

When developing the Site Plan, careful consideration will need to be made to the location of the following facilities, activities and infrastructure:

  • Emergency Access to the entire site
  • Stage and Audio
  • Shade Marquees & Tents
  • Toilet Facilities
  • Crowd Barriers
  • Generators
  • Public Address System
  • Lighting
  • Stalls
  • First Aid
  • Sideshow Alley
  • Emergency Evacuation Area

With a well-organised site plan, the public will flow smoothly from one end of the event to the other, ensuring all Stall Holders maximum exposure.

7: The Event

Comprehensive planning and preparation should result in a successful event, however there are always a few issues that will need to be sorted on the day. Inclement weather, power failure, and equipment failure are some of the more common. Ensure a full list of all organisational volunteers, suppliers and stallholders is available at all times with contact details.

Maintain a Festival Handbook containing a full record of the event. This should include:

  • A list of all individuals, organisations & businesses who have been associated with the event such external Stallholders, Suppliers, Entertainers, Performers, Supporters and volunteers.
  • Full financial analysis including all costs, income and Profit/Loss statement
  • An evaluation of the event highlighting successes, failures, suggestions, recommendations, and general feedback.
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